Includes 4.5 hours of training.

Automatically reach your patients!

AppointmentCall may be called your patient appointment scheduler, patient recall, patient appointment, or patient scheduler, designed to contact your patients about upcoming appointment dates and times automatically by phone. Callers have the option to confirm their appointment with a simple touch-tone response. No more hiring of personnel to remind your patients of upcoming appointments.

AppointmentCall is quick to set up and use. Simply dial in from any touch-tone phone, record a message, and enter a list of phone numbers with dates and times. AppointmentCall does the rest.

AppointmentCall reduces valuable staff time on the phone. Employees can concentrate on more important tasks. Using Office Hours Professional, this system will take control of your appointments.

The Benefits AppointmentCall Will Bring To Your Office

• Utilize staff more efficiently - AppointmentCall easily sets up to deliver reminder calls including date & time to your patients, freeing up staff to focus on your patient workload. Employees have more time to provide better patient service because AppointmentCall reaches more patients in less time.
• Increase billing by keeping your appointments filled - AppointmentCall is like a virtual employee, your first line of defense in preventing patients from missing appointments. It works overtime and weekends, never calls in sick, nor complains about making reminder calls.
• Provide cost-efficient reminders - AppointmentCall improves the efficiency of your business by reminding patients of important details before a visit. Patients will appreciate your diligence and attention to their busy schedule.
• Improve patient communication - AppointmentCall works like a tireless marketing assistant to help deliver messages to your patients about new location information, new service introduction announcements, emergency cancellation notices, and more.
• Reduces your costs - The average cost of a mailed reminder is 51¢ per piece, live staff calls $10 per hour. AppointmentCall quickly pays for itself in postage and employee cost savings.
• Plan your resources every day - Appointment confirmation will improve staff utilization.

• Appointment reminder calls with date and time
• Change of address notification
• Emergency cancellation notification
• Courtesy reminders for overdue payments
• New service introduction
• Event promotion
• Literally dozens of uses

• Simple operation works with any touch-tone phone
• User’s Guide gets you started immediately
• Enter phone numbers with ease by using any phone key pad or Windows interface – input hundreds or thousands of phone numbers
• Stores five hundred different messages each with its own Call List, with option to include dates & times
• Calls anywhere – local or long distance
• Optional Windows Interface – works with most desktop word processing or practice management packages - allows you to add thousands of numbers from ASCII text files
• Easily delivers according to your reminder strategy
• Set start and stop message delivery times
• You tell AppointmentCall how many times to deliver your messages
• Blocked List feature prevents select phone numbers from ever being called
• Automatically adjusts for daylight savings time
• Detailed printed reports provide proof of contact
• 4-line system makes up to 240 calls per hour (Based on a 30 second message)
• Leaves regular or alternate messages on answering machines
• Advanced Scheduling - Schedule appointments days or weeks in advance
• Caller Response Option - Patients can confirm appointments over the phone